Your information.
A clearer view.
Privacy notice for Sideline MatchDesk, Sideline MatchCast and this website.
This working notice records approved privacy requirements for Sideline, operated by Evolve AV. These requirements are not confirmation that every deletion workflow is already deployed. It is not yet the final app privacy policy and remains a draft until engineering confirms server cleanup, account deletion, remaining device copies, backup and log retention, and the treatment of unfinished matches.
Who we are
Sideline is operated by Evolve AV. For privacy questions and personal-information requests, contact info@evolveav.co.za.
Accounts and authentication
Sideline account fields described for this product include name, category, role and email. These fields are not a complete inventory of authentication, technical or match data. Authentication providers, identifiers, session records, processors and storage locations require engineering confirmation.
Footprint and player information
Footprint is a separate service used for verification and authorised fixture, lineup and player-data integration. Connected workflows can use player information supplied through authorised Footprint access. This is broader than email validation. The exact fields transferred, local copies and recipients are being verified. Footprint retains its independent records under its own obligations and policies. Sideline expiry or deletion does not delete those independent Footprint records.
Match data, local storage and cloud services
Sideline records operational match information, including fixtures, lineups, scores, timers, sanctions, player movement and identifiable HIA/Blood events. It does not record clinical assessments, HIA test results or medical follow-up. Operational records can still identify people and contain sensitive information. Public availability does not exempt information from privacy obligations; Sideline does process personal information. Match Coding requires iPad.
Under the approved Plus requirements, Plus permits eight completed matches per iPad, preserving each complete match record within the retention period described below. This capacity does not extend retention. Manually entered player names are a match-specific Plus feature, not a reusable player library. These are approved product requirements, subject to implementation verification.
Handover transfers operational responsibility, not Footprint credentials. Footprint syncing requires the submitting operator’s own verified Footprint link. Handover does not extend match retention.
Local match operations and authorised operator handover must be distinguished from cloud backup and device restore. Backup, archive and restore behaviour are still being verified. This notice does not confirm that a tested backup-and-restore service is available.
This website
The marketing website does not create accounts or accept payments. Its sample match views contain illustrative data. The separate Cloud Web Insight pilot connects to live operational match information for read-only viewing. It accepts six-digit Insight or Broadcast codes and requires no account sign-in; Manager and Match Coding codes are not accepted. Account-free access does not mean no personal information is processed. Sideline Local Server browser access is not implemented yet. Purchasing, public native-app release and final privacy/deletion verification remain separate release gates. This notice remains a draft.
No analytics or advertising trackers have been added to the website code. Fonts are requested from Google Fonts, so your browser connects to Google when loading them. See Google Fonts privacy information. The site is hosted using AWS deployment infrastructure. The server team still needs to confirm hosting processors, log contents, storage locations and log retention.
Sharing and protection
The final policy will identify the providers that process account or match information, the purposes of sharing, storage locations and safeguards. Footprint supports verification and authorised match-data integration. Equivalent protection for personal information shared with providers must be verified before launch.
Retention and deletion
The approved requirement is that completed match records expire 72 hours after recorded Full Time. Handover, reopening or editing does not extend or restart that period.
Server cleanup will be scheduled. On devices, the approved requirement is to enforce expiry when the app opens or resumes. Switched-off devices cannot guarantee exact-time deletion. Engineering must still verify server cleanup, enforcement on devices and the handling of remaining copies; this draft does not promise that all copies are already deleted at the expiry time.
The treatment of unfinished matches remains unconfirmed. Retention and deletion for accounts, verification records, backups and logs also require confirmation. The final policy will explain the verified periods, deletion scope and completion times, including any information retained for a stated legal reason.
Exporting and clearing a match
Under the approved requirements, “Export reports & Clear” will be an explicit action requiring confirmation. Cancelling an export or an export failure will not clear the match. Engineering must verify this workflow before it is described as deployed. Exported files remain with their recipients; clearing or expiring a Sideline match does not delete those exported files.
Account deletion and independent records
Account deletion is a separate workflow from completed-match expiry and “Export reports & Clear”. Its implementation, scope and completion times remain subject to engineering confirmation.
Sideline and Footprint accounts are separate. Removing a Sideline account does not remove a Footprint account; Footprint requests must be handled separately through that service.
The native account-removal path, deletion scope and completion time need to be verified against the release build. Previously supplied menu steps are therefore not presented here as tested instructions. Contact info@evolveav.co.za for assistance with a privacy or deletion request. This website does not perform account deletion. Deleting an account and cancelling an Apple subscription are separate actions.
Your choices and requests
Contact Evolve AV at info@evolveav.co.za to ask about access, corrections or deletion of your Sideline personal information, or withdrawal of consent where processing relies on consent. The final policy will describe applicable regional rights and any additional request guidance.
Apple app privacy
The final policy must be accessible inside the app and linked from its App Store listing. App Store privacy disclosures must match the app’s actual data handling, including third-party services. A website privacy notice alone does not implement account deletion or establish App Store compliance.
Reference: Apple privacy guidelines and account-deletion guidance.
Changes to this notice
The published notice will carry an effective date. Material changes to data handling will be reflected here and communicated where required.